Buy or trade in a vehicle

Acquire puts a car on the books and gives it a stock number. Use it for a car you have bought, and for a consignment car (see Consignment→). A trade-in is added from the deal instead (below).

Acquire a vehicle

1. Open Dealer Management → Stock→ and press Acquire vehicle (or use Acquire vehicle on the Overview).
2. Identify it. Type the Rego and press Look up rego, or type the VIN and press Decode VIN. Either fills only the empty fields; it never overwrites what you typed. Check the make and model read like a car, not a build code.
3. Fill in Make and Model (both required) and anything else you have: variant, year, colour, body type, trim, odometer, engine number, build and compliance dates, factory order number.
4. Source: Purchase, Trade-in or Consignment.
5. Acquired from: search a contact. The dealings register needs a counterparty on every acquisition, so add the seller as a contact first if they are new (Contacts→).
6. Acquired: the date. It drives days in stock and the dealings register.
7. Acquisition cost (ex GST): from a GST-registered seller, the price less GST. From a private seller, the full price. Typed an inc-GST figure? Press Take GST off.
8. Asking price (inc GST): optional now, but an unpriced car can't be sold.
9. Location: where it sits on the lot.
10. Add photos, and pick a document type then + Document for the PPSR certificate, roadworthy, rego papers, odometer disclosure, service history or condition report.
11. Press Acquire (or Acquire & upload 3). The unit's page opens.

If a file fails to upload, the car is still acquired. The form says how many failed; add them from the unit's Documents section.

Trade-ins

A trade-in is taken on a deal, not here:

1. Open the deal in Vehicle Sales→ and press Add trade-in under Trade-ins.
2. Enter the car, the Allowance, whether the Seller is GST-registered and whether a Tax invoice received.
3. Press Add trade-in. The trade becomes a stock unit of its own, with the allowance as its cost, and the allowance comes off the contract balance.

Edit a trade-in to change its allowance: the contract balance and the trade unit's cost move together. Remove takes the allowance off the contract and withdraws the trade unit. Once a deal is delivered, settled or cancelled its trade-ins are frozen.

Other ways a car arrives

• Order a vehicle: a unit that isn't here yet.
• Book in customer vehicle: a conversion on a car the customer owns.

Both are on the Stock page: see Order a vehicle or book in a customer's car→.

If something's not right

• "No rego-lookup provider is configured for this account": rego lookup needs a paid data provider. Decode the VIN instead, or type the details.
• Decode VIN is greyed: it needs at least 11 characters of the VIN.
• "Make and model are required": fill both before Acquire.
• Acquisition cost is greyed out: the source is Consignment. A consigned car has no cost basis; the dealer earns the commission.
• Overstated margin: the cost was entered inc GST. Fix it on the unit with an adjustment (see Vehicle stock: cost, recon and pricing→).