Time clock: clocking on at the tablet, on your phone or on Home
How people clock their shifts: a tablet by the door with a PIN or badge, My time on their own phone, or the Clock card on Home. All three feed the same timesheet.
Where it is
- Time clock (the tablet) — Full screen; open it once on a tablet and leave it by the door
- My time — Avatar menu → My time: your clock, hours, roster, leave and PIN
- People → Timesheets — “Open time clock” starts the tablet
- People → Workers — Who is on the clock, PINs and badges
Settings for this
- People → Workers → Time clock settings — Record location from phones (off by default), flag a shift open after N hours (14), suggested break (30 min)
- People → Workers → Pay & overtime — Per worker: Must clock on / optional / doesn’t clock on
- People → Hours & overtime — “Late or early after” grace and “Remind if not clocked on after” (30 min)
BuildTrack's shift clock records when people are at work. It feeds Timesheets and, from them, payroll. (Time on a job is a different clock: see Clocking time on jobs.)
Three places to clock on
| Where | Best for | How you prove it's you |
|---|---|---|
| The time clock (a tablet by the door) | Everyone, and the only way for people with no login: contractors, labour hire, work experience | PIN or badge |
| My time (avatar, top right › My time) | Your own phone or computer | You're signed in |
| The Clock card on Home | Your own phone or computer | You're signed in |
All three write the same shift, stamped with BuildTrack's time, not the device's.
Setting up the tablet (once)
- A manager signs in on the tablet and opens People → Timesheets › Open time clock (or goes to
/app/kiosk/time). It runs full screen, with no menus. - Make sure everyone is on People → Workers and has a Kiosk PIN (see Workers).
- Leave it by the door. The time clock doesn't need the Showroom POS add-on.
At the tablet
- On Tap your name, tap your tile (or type in Find your name), or scan your badge.
- Choose Clock on, Clock off or Confirm week. It picks the likely one.
- Clocking off? Pick Unpaid break taken: 0, 15, 30, 45 or 60 minutes. Once a shift has run five hours it starts on the business's suggested break.
- Enter your PIN (4 to 6 digits). You'll see a greeting and the time, or the hours you worked. The screen clears itself.
Leaving the tablet needs a manager: Leave the time clock asks for the PIN of an owner, admin or someone who can correct shifts, or Use this account's password instead. So nobody at the door can drop into the app.
In My time and on Home
- Avatar › My time. Today shows your roster for today and your shift timer.
- Press Clock on. To finish, pick Unpaid break taken, then Clock off.
- The Clock card on Home does the same and shows any job timer you have running, with My week → to My time. Add it with Customise on Home if it isn't there.
Your PIN
Set or change your own in My time › PIN (Kiosk PIN): type 4 to 6 digits twice and save. A manager can set or reset it on People → Workers. PINs are stored scrambled: nobody can read one back. Five wrong tries lock it for five minutes; setting a new PIN unlocks it.
What happens by itself
- Missed clock-on: if your terms say Must clock on and off, you and managers get a bell when you haven't clocked on a while after your rostered start (30 minutes unless the rules say otherwise). Not on approved leave or closed days.
- Still on after your rostered finish? You get Still clocked on?
- A shift is never closed for you: that would invent hours. Left running, it turns red ("forgot to clock off?"), and managers are told once it passes the long-shift time (14 hours unless changed).
- Location: only if the business turns on Record location when people clock on from their phone, and the clock screen says so. The shared tablet never records location.
Settings that change this
| Setting | Where | Default |
|---|---|---|
| Record location when people clock on from their phone | People → Workers, Time clock settings (bottom) | Off |
| Flag a shift still open after … hours | Same | 14 hours |
| Suggested break on clock-off | Same | 30 min, offered once a shift passes five hours |
| Time clock rule per person: Must clock on and off, Clocking is optional, Doesn't clock on | The worker's Pay & overtime tab | Optional until set |
| Late or early after, Remind if not clocked on after | People → Hours & overtime | 10 min, 30 min |
If something's not right
- No tile for you on the tablet? You aren't on the time clock, or your Finishes date has passed. Ask a manager to add you on Workers.
- "You're not set up on the time clock yet" in My time: clocking on once with the Clock card on Home sets you up, or a manager adds you on Workers (Add all n staff does everyone at once).
- "Your time clock is switched off": you've been retired on Workers. Ask your manager.
- PIN shows Locked on Workers: wait five minutes, or reset it.
- Forgot to clock on or off? Query the shift from My time › Hours (Query), or ask a manager to correct it: see Approve timesheets.
Hours only: BuildTrack never works out pay.