Suppliers: records, products and terms
Each supplier holds contacts, terms, currency and the products you buy from them with their SKU, cost, MOQ and lead time. Those links make POs and reorder suggestions fill themselves in.
Where it is
- Purchasing → Suppliers
- Integrations → Supplier price files — Update costs, prices and offsite stock from a supplier's spreadsheet.
Settings for this
- Settings → Purchasing — Which payment terms the daily payment reminders watch.
Purchasing → Suppliers lists every supplier with contact, lead time, terms, active POs and last order. Use the tabs (All, Active, Local, Import, Preferred) and the search. Click + New Supplier to add one: see Add a supplier.
A supplier's page
The left side shows the details (click Edit to change them). The tabs on the right:
- Purchase Orders and Returns: everything raised with them.
- Quick Actions: View All Purchase Orders opens the PO list filtered to this supplier (clear the Supplier chip to see every PO), and New Purchase Order opens the New PO window with this supplier already picked.
- Items: the products you buy from them. Click + Link Product, pick the product and enter the Supplier SKU, Unit Cost, MOQ (minimum order) and Lead Time (days). Tick Preferred supplier for this product to make them the default.
- Contacts: + Add Contact for each rep or accounts person.
- Address and Attachments (price lists, agreements, up to 20 MB each).
Why the Items links matter
- A PO line picks up their SKU and cost automatically.
- Replenishment groups suggestions by preferred supplier and uses their MOQ and lead time.
- A product's Reorder button and Draft POs for what’s short order from the preferred supplier.
- A product can have several suppliers. You can also link suppliers from the product's Purchase tab.
Supplier price files and APIs create these links for you. See Supplier feeds and price files.
Supplier documents (POs, returns) show ex-GST figures. Customer documents show inc-GST. That's deliberate.
If something's not right
- PO has no supplier SKU or cost: the product isn't linked on this supplier's Items tab.